A Practical Guide to Mortgage and Deed of Trust Issues in Graysville
If you are facing mortgage or deed of trust problems in Graysville, Tennessee, you need clear information about your rights and options. Jay Johnson Law Firm assists local homeowners, buyers, and lenders with matters such as disputed liens, title questions, foreclosure notices, and errors in mortgage documentation. This introduction explains the typical lifecycle of a mortgage or deed of trust issue and what local residents should expect when pursuing resolution. We focus on timely communication, thorough review of loan documents, and helping clients understand potential outcomes so they can make informed decisions about next steps.
Mortgage and deed of trust disputes can arise from paperwork mistakes, improper recording, or changes to loan terms that were not properly documented. In Graysville and throughout Tennessee, these issues can affect your ability to sell, refinance, or maintain clear title to your property. This paragraph outlines common triggers for disputes and stresses the importance of early review. Even if a problem seems minor, addressing it early can prevent escalation and costly delays. We aim to demystify the process and describe practical options for resolving defects, correcting records, and negotiating with lenders or title companies.
Why Addressing Mortgage and Deed of Trust Issues Matters
Resolving mortgage and deed of trust issues protects your property rights, preserves marketability, and reduces the risk of unexpected financial exposure. By identifying recording errors, chain of title problems, or inaccurate payoff figures, property owners can avoid delays at closing and challenges to ownership. Timely intervention often prevents liens from becoming more severe and can stop incorrect foreclosure actions. This paragraph explains the practical benefits of a careful, methodical approach: clear title, reduced stress, and improved negotiating positions with lenders, investors, and title insurers, all of which help clients move forward with confidence.
About Jay Johnson Law Firm and Our Approach to Real Estate Disputes
Jay Johnson Law Firm is based in Tennessee and serves clients across Rhea County, including Graysville. Our practice focuses on real estate matters such as mortgages, deeds of trust, title disputes, and foreclosure prevention. We emphasize careful document review, strong communication, and practical solutions tailored to each client’s goals. When you contact our office, you can expect a prompt review of your mortgage instruments and title records, clear explanations of applicable Tennessee law, and collaborative planning to resolve the problem efficiently. Our local knowledge helps clients navigate county recording systems and lender processes.
A mortgage or deed of trust secures a loan with real property, and issues often stem from mistakes in drafting, signing, or recording those instruments. Common problems include missing signatures, incorrect legal descriptions, improperly released liens, or conflicting recordings that cloud title. Understanding how these instruments operate under Tennessee law is essential for evaluating whether a defect is curable or requires litigation. This paragraph describes the typical types of defects and the practical steps used to investigate them, including obtaining recorded documents, reviewing title commitments, and checking payment histories to build a factual picture.
Resolution options vary depending on the nature of the defect and the parties involved. Some issues can be corrected through corrective deeds, affidavits, or quiet title actions, while others may require negotiation with lenders or title companies. This paragraph covers the difference between administrative fixes and formal legal actions, explaining that many situations benefit from targeted demands or title company involvement before filing suit. Clients should be prepared to provide loan documents, closing statements, and any correspondence with lenders to support a swift and effective resolution.
Defining Mortgages, Deeds of Trust, and Title Problems
Mortgages and deeds of trust are legal instruments that secure repayment of loans with real property, but they operate differently depending on state practice. In Tennessee, deed of trust instruments are commonly used to secure loans and involve a trustee who holds title until the debt is satisfied. Title problems occur when these instruments are recorded incorrectly, when releases are not properly executed, or when competing claims appear in the chain of title. This paragraph explains the basic mechanics of these documents and how recording errors, omissions, or fraudulent filings can cloud title and complicate property transactions.
Key Elements and Typical Processes in Resolving Issues
Effective resolution of mortgage and deed of trust problems usually involves several core steps: assembling and reviewing loan and title records, communicating with lenders or servicers, submitting corrective documentation if possible, and, when necessary, pursuing court actions to quiet title or enforce rights. This paragraph describes how a methodical approach helps identify the weakest links in a claim and what evidence is useful, such as recorded instruments, payment histories, and closing documents. Timely record searches and clear written demands often resolve many disputes without prolonged litigation.
Key Terms and Glossary for Mortgage and Deed of Trust Issues
Understanding key terms helps property owners make informed decisions. This section defines commonly encountered words and phrases so clients can read documents with confidence. It covers recording, lien priority, release, reconveyance, quiet title, and chain of title. Knowing these definitions clarifies whether a problem is procedural or substantive and helps determine the most efficient remedy. Clear definitions also enable better communication with lenders, title companies, and county recording offices when attempting to resolve errors or discrepancies that affect property marketability and ownership clarity.
Recording
Recording refers to entering a legal instrument into the public records maintained by the county clerk or register of deeds. Recording puts the world on notice of your claim or interest in property and establishes priority relative to other claims. Failure to record correctly can leave a mortgage or deed of trust unenforceable against subsequent purchasers or lenders, and errors in recording can create confusing chains of title. This definition explains why accurate recording is essential, what documents should be recorded, and how to verify that an instrument appears correctly in county records.
Reconveyance and Release
Reconveyance and release describe actions that remove a lender’s claim from title once the secured debt is satisfied. A reconveyance is often used with a deed of trust, where a trustee transfers legal title back to the borrower after payment. A release is a recorded instrument showing the lien has been discharged. Problems arise when reconveyances or releases are not recorded or are recorded with incorrect information, leaving the lien on title. This definition explains how to identify missing or defective reconveyances and the remedies available to clear title.
Quiet Title
A quiet title action is a court proceeding to resolve disputes over ownership and remove clouds on title. When a mortgage or deed of trust issue cannot be fixed through administrative corrections or agreement, a quiet title lawsuit can establish clear ownership by resolving competing claims. This definition explains the typical grounds for such a claim, the kinds of evidence required, and how the court’s judgment can provide a definitive resolution that allows the owner to sell or refinance without lingering title defects.
Chain of Title
Chain of title is the sequence of recorded instruments that shows how ownership of a property has changed over time. Breaks, ambiguous transfers, or missing documents in the chain can create uncertainty about who holds valid title. Identifying gaps in the chain of title is an important part of evaluating mortgage and deed of trust disputes because it reveals whether prior liens were properly released or whether transfers were accurately recorded. This definition explains how to trace the chain of title and what corrective steps are commonly taken to restore clarity.
Comparing Limited and Comprehensive Approaches to Resolution
When addressing a mortgage or deed of trust issue, property owners generally choose between targeted, limited actions and broader, comprehensive strategies. Limited approaches may focus on correcting a single recording error, obtaining a release, or negotiating with a lender to remove a cloud. Comprehensive approaches include full title examinations, multiple corrective instruments, or litigation such as a quiet title action. This paragraph compares the likely timelines, costs, and outcomes of each approach and offers guidance on choosing a path that aligns with the seriousness of the defect and the client’s long-term property goals.
When a Targeted, Limited Approach Will Often Be Enough:
Corrective Recording or Release
A limited approach is often sufficient when the defect involves a clear clerical error or a missing release that a title company or lender can correct. For example, a wrong legal description, a typographical error in a name, or an unrecorded reconveyance can usually be fixed by preparing and recording corrective documents. This paragraph explains how gathering the original closing paperwork and working with the county recorder or title carrier can resolve disputes efficiently, saving time and expense compared with filing a court action, provided all parties cooperate.
Negotiated Resolution with Lender or Title Company
When a lien or claim results from a misunderstanding, a negotiated settlement with the lender or title insurer may resolve the issue without litigation. Such negotiations can lead to corrected payoff statements, lien releases, or revised documentation that clarifies the parties’ intentions. This paragraph covers how written demands, documented evidence, and a clear explanation of requested remedies often persuade lenders or insurers to act, especially when the cost of litigation exceeds the expense of issuing corrective instruments or administrative fixes.
Why a Broader, Comprehensive Legal Approach Is Sometimes Required:
Competing Claims or Fraudulent Filings
A comprehensive legal approach becomes necessary when competing claims, forged documents, or fraudulent filings cloud title and cannot be cleared through routine corrections. In such cases, the solution often requires in-depth title research, subpoenas for records, and court action to declare valid ownership and remove invalid claims. This paragraph explains how a full-scale response helps preserve rights against parties who refuse to cooperate or whose conduct requires judicial intervention to undo the harm and protect the property owner’s ability to sell or refinance.
Complex Chain of Title Issues
Complex chain of title problems, such as multiple transfers with conflicting documents or defects spanning several transactions, often require a comprehensive plan that may include quiet title litigation. This paragraph discusses how thorough research, coordination with title professionals, and a willingness to pursue formal remedies are necessary when the root cause cannot be isolated to a single clerical mistake. A carefully documented court record can ultimately provide a durable resolution and restore marketable title for future transactions.
Benefits of a Comprehensive Approach to Mortgage and Deed of Trust Issues
A comprehensive strategy offers the benefit of addressing root causes rather than temporary symptoms. By completing a full title review, negotiating all outstanding claims, and pursuing necessary court remedies, property owners can eliminate recurring problems and reduce the risk of future disputes. This paragraph explains that while a comprehensive plan can require more time and resources upfront, it often results in a more stable, marketable title, increased confidence in future transactions, and fewer surprises when selling or refinancing the property.
Comprehensive resolution also improves leverage in dealings with lenders and title companies because it demonstrates a readiness to pursue formal remedies when needed. That can encourage prompt corrective action or settlement offers from opposing parties. This paragraph explains how a deliberate, document-driven approach builds a stronger factual record, preserves legal arguments for court if necessary, and ultimately can lower long-term costs by avoiding repeated administrative fixes or unresolved clouds on title that resurface later.
Clear, Marketable Title
One of the primary benefits of a comprehensive approach is obtaining clear and marketable title, which is essential for selling, refinancing, or passing property to heirs. Resolving all liens, correcting recordings, and securing judicial declarations where necessary removes doubt for future buyers and lenders. This paragraph outlines how thorough investigation and the right combination of administrative corrections and litigation can produce a clean title history, reduce transaction friction, and protect long-term property value for owners and their successors.
Reduced Future Risk
A second major benefit is reduced future risk. By addressing the underlying causes of title defects and securing definitive remedies, property owners decrease the likelihood that the same problems will recur. This paragraph explains how a permanent resolution—whether by corrected records or court judgment—can prevent later claims or surprises during closings. Reducing future uncertainty protects the owner’s ability to use the property as collateral, sell without delays, and ensure smooth estate transitions for heirs.
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Practical Tips for Handling Mortgage and Deed of Trust Problems
Preserve All Loan and Closing Documents
Keep complete records of loan documents, closing statements, payment histories, and any correspondence with the lender or servicer. These materials form the foundation of any successful challenge to an improper recording or claim. Having original deeds, promissory notes, and any reconveyance documents makes it easier to identify specific errors and present convincing evidence to a title company or court. Organize digital copies and clearly label each document to speed the review process. This approach can reduce delays and help professionals address the issue promptly on your behalf.
Act Quickly When You See an Error
Work with Local Professionals Familiar with County Records
Local knowledge of county recording practices and title company procedures can speed resolution. Professionals familiar with Rhea County clerks and regional servicers know how records are indexed and where common clerical issues occur. Working with a firm that understands local processes helps ensure corrective documents are prepared correctly and recorded in the right order. This paragraph emphasizes the value of local familiarity in preventing reoccurrence of problems and in advising clients on practical steps that align with county protocols and lender expectations.
Reasons to Consider Legal Help for Mortgage and Deed of Trust Problems
Consider seeking legal help when title issues interfere with your ability to sell, refinance, or secure clear ownership. If your property has unreleased liens, unclear reconveyances, or contested transfers, professional assistance helps you understand the strength of the claims and the likely remedies. Legal review can identify whether a quick administrative fix will suffice or whether a court action is the most efficient way to obtain definitive relief. Engaging counsel early can streamline communications with lenders and title companies and protect your long-term property interests.
Another reason to consult a legal professional is when foreclosure notices or lender disputes arise that could threaten your ownership. Even when immediate foreclosure is not at issue, unresolved title defects create anxiety and can block future transactions. A measured legal approach can negotiate with lenders, correct records, and provide options such as settlement, corrective documents, or filing a quiet title action when necessary. The goal is to restore clear title and offer practical pathways to resolve disputes with minimal interruption to your plans.
Common Situations That Lead Property Owners to Seek Help
Property owners typically seek assistance when they encounter unreleased liens, discrepancies in recorded documents, or unexpected claims appearing in searches during a sale or refinance. Other triggers include forged signatures, missing reconveyances after payoff, clerical errors in legal descriptions, and servicer disputes about payoff amounts. This paragraph reviews how these common circumstances affect marketability and what initial documentation or evidence is helpful when contacting a firm. Understanding these triggers helps property owners prepare for a swift review and targeted remedy.
Unreleased or Incorrectly Released Liens
When a lien or mortgage release is missing or recorded with incorrect information, it can prevent a sale or refinance and create significant delays. Proving that the debt was paid and obtaining a corrective release or reconveyance is often the first step. This paragraph explains the process for gathering evidence of payment, sending formal requests for release, and the options available if the lender or title company does not cooperate, including potential court action to quiet title and clear the record permanently.
Conflicting Recordings in the Chain of Title
Conflicting recordings or ambiguous transfers in the chain of title complicate ownership history and can deter buyers or lenders. Resolving these conflicts usually requires a detailed title search, collecting prior deeds and conveyances, and determining which instruments control. This paragraph describes the investigative steps used to trace transfers, identify the root cause of the conflict, and pursue corrective recordings or judicial resolution when necessary to reestablish a consistent, marketable chain of title.
Errors in Legal Descriptions or Party Names
Errors in the legal description of a property or inaccuracies in borrower names can invalidate recordings or create uncertainty about what parcel is affected. Correcting these problems typically involves preparing corrective deeds or affidavits and ensuring that county records reflect the accurate information. This paragraph discusses how careful comparison of plats, surveys, and deed language reveals errors, and how a coordinated effort with surveyors and recording officials can correct the public record and restore clarity for transactions.
Local Representation for Mortgage and Deed of Trust Matters in Graysville
Jay Johnson Law Firm is available to assist Graysville and Rhea County residents with mortgage and deed of trust issues affecting their property. We provide practical guidance on how to correct recordings, negotiate with lenders, and pursue court remedies when necessary. Our office helps clients gather the necessary documentation, prepares required corrective instruments, and represents clients in communications with county recording offices and title insurers. If you are facing delays or disputes, reach out to schedule an initial review and learn about possible next steps tailored to your situation.
Why Choose Jay Johnson Law Firm for These Matters
Clients choose Jay Johnson Law Firm because we focus on timely communication and practical resolution. We begin with a detailed review of your loan and title documents to identify the nature of the defect and the most efficient remedy. Our approach aims to minimize delay and cost while preserving your rights. We work closely with title companies, county clerks, and lenders to pursue corrective recordings or negotiated resolutions whenever possible, reducing the need for protracted litigation while protecting your property interests.
Our team provides straightforward explanations of the applicable Tennessee procedures and helps you understand realistic timelines and potential outcomes. Whether the situation calls for a simple release or a quiet title action, we outline the steps, the likely evidence needed, and the projected timeframe for resolution. This clarity helps clients plan sales, refinances, or estate matters without surprising delays, and ensures decisions are based on a clear understanding of the legal options available in each case.
We also emphasize proactive communication and documentation to preserve rights and avoid missed deadlines. By assembling the necessary records and handling interactions with other parties, we reduce the administrative burden on homeowners and free clients to focus on their personal priorities. If court action becomes necessary, we prepare a focused claim with supporting evidence to achieve a definitive resolution that allows the owner to proceed with confidence in future transactions.
Contact Jay Johnson Law Firm for a Case Review
How We Handle Mortgage and Deed of Trust Cases
Our process begins with a thorough intake and document review to identify the specific defects affecting your property. We obtain recorded instruments, payment histories, and title commitments as needed and then outline recommended next steps. This paragraph describes how we prioritize remedies that are likely to resolve the problem quickly, such as corrective recordings or negotiated releases, and when we advise proceeding with court actions. We keep clients informed at every stage and coordinate with title companies and county officials to implement solutions efficiently.
Step 1: Document Collection and Preliminary Review
The first step is collecting the paperwork that evidences the chain of title and the mortgage or deed of trust. This includes promissory notes, deeds, payoff statements, closing disclosures, and any recorded reconveyances. We compare these records to county filings to find discrepancies. This paragraph explains the importance of assembling a complete file early, how that information narrows potential remedies, and why accurate record gathering reduces the likelihood of extended investigation or unexpected findings later in the process.
Gathering Recorded Instruments
We retrieve recorded instruments from the county clerk’s office and review the public record for liens, reconveyances, and other filings that affect title. This search helps identify incorrect recordings and missing releases. This paragraph describes how the recorded documents form the backbone of the factual investigation; locating original filings and any subsequent amendments or releases often shows whether the problem is a curable clerical matter or a substantive dispute that will require additional legal action.
Collecting Loan and Closing Documents
Reviewing loan and closing documents provides evidence of what the parties intended and whether payments or releases were executed. We ask clients to supply promissory notes, closing statements, payoff communications, and correspondence with lenders or servicers. This paragraph explains how these materials help pinpoint discrepancies between what was agreed at closing and what was recorded, and how they support demands for corrective recordings or court filings when informal resolution is not achieved.
Step 2: Communication and Attempted Resolution
After assembling the record, we initiate communications with lenders, servicers, and title insurers to request corrective action. Many issues are resolved through documented demands or negotiations that lead to corrected payoffs, releases, or administrative filings. This paragraph explains our process for drafting formal requests, following up with responsible parties, and coordinating with title companies to secure prompt recordings that clear the issue without the need for court intervention when possible.
Demand Letters and Document Requests
We prepare and send written demands that describe the defects and request specific remedies, such as recording a reconveyance or issuing a corrected release. These letters create a formal record of the request and often prompt administrative review by lenders or servicers. This paragraph explains the content of effective demands, the documentation typically attached, and how such letters can lead to timely administrative fixes or defined next steps if parties decline to cooperate.
Title Company Coordination
Coordinating with the title company can produce expedited solutions when the insurer acknowledges an error or omission. Title carriers often have protocols for issuing corrective endorsements or requiring additional documentation to clear a cloud on title. This paragraph discusses how working closely with title professionals helps confirm what documents the county needs and how to file corrective instruments properly to restore marketability and satisfy closing or financing conditions.
Step 3: Litigation or Quiet Title Actions When Needed
If administrative remedies and negotiations fail, the final step is pursuing formal legal relief such as a quiet title action or other litigation to resolve competing claims. This path establishes ownership through court process, removes invalid liens, and clarifies title. This paragraph explains the circumstances that typically lead to litigation, the evidence required to support claims, and the protections a court judgment can provide, allowing the owner to proceed with confidence in future transactions.
Filing a Quiet Title Action
A quiet title action asks the court to determine rightful ownership and clear any clouds on title caused by competing claims or defective recordings. The complaint identifies the defect, names possible claimants, and asks for a final adjudication. This paragraph explains how the court process creates a public, enforceable determination that resolves disputes and allows for corrective entries in county records following judgment, thereby restoring marketable title for the property owner.
Post-Judgment Recordings and Enforcement
After a favorable judgment, we record any necessary instruments to reflect the court’s decision in the county records and take enforcement steps if parties fail to comply. This paragraph outlines how post-judgment recordings memorialize the resolution, clear erroneous liens, and ensure that title reflects the court’s order. Such steps are essential to complete the process and provide buyers, lenders, and heirs with confidence in the property’s status.
Frequently Asked Questions About Mortgage and Deed of Trust Issues
What should I do if a lien shows up on my title unexpectedly?
If a lien appears unexpectedly on your title, begin by obtaining a current title report and recording search to identify the lien’s origin and the party asserting the claim. Review any loan or closing documents you possess to determine whether the debt was intended to be satisfied. Many liens can be resolved through communication with the claimant or title company, providing proof of payment when applicable.If administrative steps fail, you may need formal legal action to remove an invalid lien. A firm can send formal demands, negotiate settlements, or, when appropriate, bring a court action to quiet title and clear the record. Acting promptly preserves evidence and prevents further adverse actions against the property.
How can I remove an old mortgage that was paid off but not released?
When a mortgage was paid off but the release or reconveyance was not recorded, gather proof of payment such as payoff statements, canceled checks, or closing documents. Begin by contacting the lender or servicer in writing and request the necessary release be recorded with the county. Title companies and servicers often correct these oversights when provided with documentation.If the lender or servicer does not act, the next step may be filing a quiet title action or pursuing other court remedies to compel a release. Legal counsel can prepare the appropriate filings and represent your interests, securing a judicial order that clears the title if administrative remedies are exhausted.
When is a quiet title action necessary to clear title?
A quiet title action is appropriate when competing claims, missing documentation, or potentially fraudulent instruments cloud title and cannot be cleared through informal corrections. If multiple parties assert conflicting interests or a critical link in the chain of title is missing, a court can determine rightful ownership and remove invalid claims.Before filing, counsel typically conducts a thorough title search and attempts administrative fixes or negotiated solutions. When those efforts do not succeed, a quiet title lawsuit provides a definitive legal remedy that results in a public judgment clarifying ownership and allowing record corrections to reflect the court’s decision.
Can a clerical error in a deed be corrected without going to court?
Clerical errors in deeds, such as misspellings or incorrect legal descriptions, can often be corrected through a corrective deed or affidavit prepared and recorded with the county. Collect the relevant original documents and any supporting evidence, like surveys or closing statements, and present them to the recorder and title company for correction. Many such problems are administrative and can be resolved without litigation.If a clerical error is contested or the correction cannot be filed due to disagreement among parties, court action may be required to obtain an authoritative correction. Legal counsel can advise on the appropriate corrective instrument and help negotiate or pursue judicial remedies when needed.
What documents should I gather before contacting a firm about a title issue?
Before contacting a firm, gather all loan and closing documents you have access to, including the promissory note, deed of trust or mortgage, HUD-1 or closing disclosure, payoff statements, and any recorded releases or reconveyances. Also collect correspondence with lenders, servicers, and title companies, plus any surveys or plats. These documents allow a rapid initial assessment and help identify the precise nature of the defect.If you do not have originals, copies and screenshots of online account records can still be useful. Providing clear documentation at the outset accelerates the review and helps guide whether an administrative fix or formal legal action is most appropriate.
How long does it typically take to resolve a deed of trust recording problem?
Resolution timelines vary widely depending on the issue’s complexity. Simple recording corrections or negotiated releases can sometimes be completed in a matter of weeks when parties cooperate and county recording offices process filings quickly. Administrative fixes typically proceed faster when title companies and lenders respond promptly to documented requests.More complex matters that require litigation, such as quiet title actions or contested disputes, can take several months to a year or longer depending on court schedules, discovery needs, and the number of parties involved. An initial review will provide a realistic timeline based on the specific facts of the case.
Will title insurance cover the cost of correcting a recorded defect?
Title insurance policies can provide coverage for certain title defects that existed at the time the policy was issued, and the insurer may assist in resolving issues that affect marketability. If the defect falls within the policy’s coverage and a claim is valid, the title company may offer correction, indemnity, or a settlement to clear title. Reviewing the policy conditions and exceptions is essential to understand available coverage.However, not all problems are covered, especially if they arise after the policy date or involve matters excluded by the policy. If the title insurer declines coverage, legal avenues such as negotiation or litigation may still be necessary to obtain a final resolution.
What happens if a lender refuses to issue a release?
If a lender refuses to issue a release despite evidence of payoff, begin by sending a formal written demand with supporting documentation and requesting immediate corrective recording. Often, escalation to a supervisor or involving a title company can prompt action. Document every communication to build a paper trail showing your attempts to resolve the matter administratively.If the lender continues to refuse, legal remedies may include filing a quiet title action or other court proceedings to compel the release. Legal counsel can prepare the necessary pleadings and pursue enforcement of the owner’s rights to clear title when administrative pressure fails.
Can unpaid charges from a prior owner affect my ability to sell?
Unpaid charges from a prior owner, such as unreleased liens or assessments, can affect your ability to sell if they remain on the title. A thorough title search at the time of purchase typically identifies such issues, but some problems surface later. Resolving these charges often involves contacting the lienholder, obtaining releases, or negotiating payoff arrangements to remove the encumbrance from the record.If a prior owner’s unresolved obligations persist, legal action may be necessary to determine responsibility and clear the title. Early detection and prompt handling reduce the risk of surprises during future transactions and ensure the property can be transferred without unexpected encumbrances.
How do I verify that a release or reconveyance was recorded correctly?
To verify that a release or reconveyance was recorded correctly, obtain a certified copy of the recorded instrument from the county clerk and compare it with the expected document for accuracy in names, dates, legal description, and recording references. Confirm the instrument shows up in the public index and that the recording number and book/page or instrument number match the certificate.If there are discrepancies, contact the county recorder and provide the correct information for a corrective filing. If the recorder cannot resolve the issue administratively, legal steps may be necessary to have the court order the record corrected and to ensure the county’s public records reflect the resolved status.